Replacement Copies of Results

If you are a past student and you need a replacement copy of your results, you can apply to Student Administration. Replacement copies are available for the following category of past students:

• TAFE students
• VCE students
• Higher education students (degree courses).

Results for another person or company

If you require your replacement copy to be sent to a person or company other than yourself, you must also complete the Release of Student Information Authorisation 2008 form, and forward it to Student Administration together with the Request for Replacement Results.

Processing time

Requests will be processed within 3 days of their receipt in Student Administration for results achieved from 1985 onwards, and within 21 days for results achieved before 1985.

Please note: We will endeavour to satisfy your request where records exist. However, we cannot always guarantee that this will be the case, particularly for pre-1985 manual records. Where records do not exist, you will be notified in writing indicating this. The pre-1985 fee for statements of results, however, still applies regardless of whether or not we are able to produce a statement of results, due to the time involved in undertaking the search.

Cost

The cost of replacement copies of results varies depending on the type and the year of results requested.

Release of Student Information Authorisation 2008

Request for Replacement Results / Completion Statement 2008

TAFE students

Statement of results: 1985 onwards

A single year printout of all results achieved for a single course in a single year. Cost = $6.00 per year.

Statement of results: Pre-1985

A manually prepared statement of all results achieved for a single course for one or multiple years.

For all non-computerised records, the fee includes manual search and preparation of statement. Where records cannot be found, the fee still applies.

The request can be handled only at Elgar Student Administration Office, and may take up to 21 working days to process. Cost = $45.

Transcript:  1992 onwards only

One complete printout of all results achieved for one or more courses in all years studied since 1992. Cost = $12.

Apprentice report: 1985 to 1991

A single year printout of all results achieved for a single course, or a stamped manual copy of the original report of all results achieved for the apprenticeship between 1985 and 1991.

These could possibly be non-computerised records. The fee includes manual search and preparation of or copy of statement. Where records cannot be found, the fee still applies.

The request can be handled only at Elgar Student Administration Office, and may take up to 14 working days to process. Cost = $6 per year.

Apprentice report: 1992 onwards

One complete printout of all results achieved for one course in all years studied since 1992. Cost = $12.

Statement of attainment: 2002 onwards

For partial completion of a nationally accredited course only. This is a statement for students who have ended their study in a nationally accredited course, but have not completed enough requirements to be entitled to the full qualification. It lists only the competencies achieved, and includes all relevant national course and unit codes and logos.

The request can be handled only at Elgar Student Administration Office. Cost = $12.

Applications for replacement copies

To apply, complete the Request for Replacement Results form, and forward it with the appropriate fee to:

Student Administration
Box Hill Institute
Private Bag 2014
Box Hill
VIC 3128
Australia

Phone no: +61 3 9286 9555
Fax no: +61 3 9286 9018
Email: studentadmin@bhtafe.edu.au (signed PDFs only)

VCE students

Box Hill Institute does not issue results for VCE students; they are issued by the VCAA (Victorian Curriculum and Assessment Authority). To obtain a replacement copy of your results, apply in writing, in person or online:

Victorian Curriculum and Assessment Authority
41 St Andrews Place
East Melbourne
VIC 3002
Australia

Phone: +61 3 9651 4300
Fax: +61 3 9651 4324
Email: vcaa@edumail.vic.gov.au
URL: http://www.vcaa.vic.edu.au/vce/results/replace.html

Higher education students (degree courses)

Academic transcript

One complete printout of all results achieved for your courses in all years studied. Cost = $12.